City Council Special Meeting

06-21-21 CCM Event Image.png

City Council holds regular meetings on the first three Mondays of each month at 6 p.m. Occasionally City Council will hold special meetings to accommodate further discussions or scheduling conflicts.

Zoom Information

Join the City Council meeting by Zoom to provide public comment or just to watch.

Meeting ID: 362 027 238

Phone Number: 1 (669) 900-6833

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Meeting Procedures and Resources

COVID-19 Notice

Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of Covid-19, this meeting will be held by virtual teleconference only, with no physical location. The meeting will be broadcast on Cable TV Channel 26, live on the City's YouTube Channel, and the Midpen Media Center's website. Members of the public who wish to participate by computer or phone can find the instructions at the end of this agenda. To ensure participation in a particular item, we suggest calling in or connecting online 15 minutes before the item you wish to speak on.

Public Comment

Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. Public comment may be addressed to the full City Council via email at City.Council@cityofpaloalto.org.

Time Estimates

Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.     

Hearings Required by Law

Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken.

Americans with Disabilities Act (ADA)

Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 

How to Participate in a Virtual Public Meeting

Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.

  1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
  2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully.
    1. You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer.
    2. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
    3. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
    4. When called, please limit your remarks to the time limit allotted.
    5. A timer will be shown on the computer to help keep track of your comments.
  3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions 2.1-2.5 above.
  4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.

Join Zoom Meeting

Meeting ID: 362-027-238

Phone number: 1(669) 900-6833

Agenda

Listed times are estimates only and are subject to change at any time, including while the meeting is in progress.


Call to Order

 

Special Orders of the Day

5 - 5:30 p.m.

  1. Presentation by the Palo Alto Art Foundation
  2. Adoption of a Resolution Expressing Appreciation to Beth Minor Upon her Retirement

Agenda Changes, Additions and Deletions 

 

Oral Communications

5:30 - 5:45 p.m.

Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.

Minutes Approval

5:45 - 5:50 p.m.

  1. Approval of Action Minutes for the June 7, 2021 City Council Meeting

AT THIS TIME THE COUNCIL WILL CONVENE TO A REGULAR MEETING
MONDAY, JUNE 21, 2021
Regular Meeting
6 p.m.

Consent Calendar

Items will be voted on in one motion unless removed from the calendar by three Council Members.

6 - 6:05 p.m. 

  1. Adoption of the Fiscal Year 2022 Investment Policy
  2. Approval to Utilize California Department of Technology CALNET Cellular Voice and Data Services Contract (C4-CVD-19-001-03) With Cellco Partnership D/B/A Verizon Wireless Through May 22, 2023 and Including Possible Extension Through May 22, 2027, With an Anticipated Cost of $350,000 Annually;  CALNET Data Networks and Communications Services Contract (C4-DNCS-19-001-40) With AT&T Corporation Through June 30, 2025 and Including Possible Extension Through June 30, 2028;  CALNET Legacy Telecommunications Voice and Data Services Contract (C4-LEG-12-10-TS-01) With AT&T Corporation Through January 2, 2026 and Including Possible Extension Through January 2, 2029;  and CALNET Cellular Voice and Data Services Contract (C4-CVD-19-001-04) With AT&T Mobility Through June 30, 2023 and Including Possible Extension Through June 30, 2027, With an Anticipated Cost of $300,000 Annually
  3. Approval of Contract Amendment Number 3 to Contract Number C15159248 With Geodesy, to Extend the Term for Three-years Ending June 30, 2024, and add $535,000 for a new Not-to-Exceed Amount of$1,930,000, for Geographic Information Systems (GIS) Maintenance, Support, Consulting and Department-specific GIS Data Support Services
  4. Approval of Contract Amendment Number 1 to Contract Number C19174715 With Swatt Miers Architects, Inc in the Amount of $89,000 for the Animal Shelter Renovation, Capital Improvement Program Project, PE-19002
  5. Approve and Authorize the City Manager or Designee to Execute Amendment Number 9 With McCandless Limited LLC for a Three-year Lease Renewal at 1005 and 1007 Elwell Court Ending August 2024
  6. Approval of Amendment Number 1 to Contract Number C19173980 With Rincon Consultants, Inc. in the Amount of $27,045 for a Total Not-to-Exceed Amount of $170,497 and Extend the Term to January 31, 2022, for Preparation of an Initial Study of the Mitigated Negative Declaration for the Cubberley Concept Plan
  7. Approval of two Blanket Purchase Orders With Bound Tree Medical, LLC and Life-Assist for the Purchase of Medical Supplies and Services Not-to-Exceed $132,000 per Year, for a Total Not-to-Exceed Amount of $660,000 for up to Five years
  8. Adoption of a Resolution Making Required Findings to Continue Palo Alto's Participation in the Santa Clara County Abandoned Vehicle Abatement Service Authority (AVASA) Program for a Fourth 10-year Term and Continue Collection of a $1 Fee to Fund the Authority
  9. Approval of Amendment Number 2 to Contract Number C20176363 With Magellan Advisors, LLC, for: 1) a Detailed Engineering Design of the new Fiber Backbone Expansion and Fiber-to-the-Home; 2) to Increase Compensation for a Total Not-to-Exceed Amount of$2,914,331; and 3) Approval of a Budget Amendment in Fiscal Year 2021 for the Fiber Optics Fund
  10. Approval of Contract Number C21181223A With Integrated Design 360, LLC and Approval of Contract Number C21181223B With Integral Group Holdings, LLC for a Shared Not-to-Exceed Amount of $750,000, to Provide Sustainability Services for Green Building, Energy Reach Code, and the Sustainability Climate Action Plan for a Term of Three-years Through June 2024
  11. Approval of Construction Contract Number C21181691 With Best Contracting Services, Inc in the Amount of $1,710,000; and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $171,000 for the Municipal Service Center A, B, & C Roof Replacement Project, Capital Improvement Program Project PF-17000
  12. Approval of a Lease Amendment Between 285 Hamilton LLC and the City of Palo Alto for the Premises Located at 285 Hamilton Avenue for a 48-month Term at a Starting Base Rent of $43,890 per Month and Increasing 3 Percent Annually
  13. Approval of Contract Amendment Number 1 to Contract Number C18169712 With OB Sports Golf Management (Baylands) LLC for a Period of Three-years for a Not-to-Exceed Increase Amount of$8,878,721 for the Management of Golf Course Operations at the Baylands Golf Links; and Approval of Contract Amendment Number 1 to Contract Number C18171872 With OB Sports Golf Management (Baylands), LLC for a Period of Three-years for Restaurant Licensing to Provide Food and Beverage Services
  14. Staff Recommends the City Council Approve the Board and Commission 2021-2022 Work Plans
  15.  Adoption of an Ordinance Establishing Board and Commission Term Limits, Consolidating Appointments to March of Each Year, and Codifying the Human Relations Commission's Existing Role of Recommending Grant Funding; and Adoption of a Resolution Establishing Term Limits for the Storm Water Management Oversight Committee
  16. SECOND READING: Adoption of an Interim Ordinance of the Council Temporarily Continuing the Expansion of Outdoor Dining, Retail and Other Activities on Public and Private Property and Relaxing Regulations Regarding Onsite Parking, On-site Sale of Alcohol, Design/Architectural Review, Permit Fees, and Alcohol Consumption in Public Places, All to Facilitate Such Outdoor use (FIRST READING: June 7, 2021 PASSED: 5-2 DuBois, Kou no)
  17. PUBLIC HEARING: Adoption of a Resolution Determining the City's Proposition 4 Appropriations Limit (GANN Limit) for Fiscal Year 2022
  18. Approval of Five 5.5 Year Contracts, Number C21179265A-E for Regional Water Quality Control Plant (RWQCP) On-call Construction Management and Inspection Services With: 1) MNS Engineers, Inc.; 2) CDM Smith; 3) Carollo Engineers; 4) Tanner Pacific, Inc.; and 5) MCK Americas Inc. for a Total Not-to-Exceed Amount of $1 per Contract; Approval and Authorization of the City Manager or Their Designees to Select one Consultant for Construction Management Services for the Primary Sedimentation Tanks Rehabilitation and Equipment Room Electrical Upgrade Project (WQ-14003) at the Regional Water Quality Control Plant

City Manager Comments

6:05 - 6:15 p.m.

 

Action Items

Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters.

21A. 6:15 - 6:20 p.m.
     Approval of an Employment Agreement and Appointment of Lesley Milton to the Position of City Clerk at an Annual Salary of $175,000

  1. 6:20 - 7:15 p.m.

    PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2022, Including Operating and Capital Budgets and Municipal Fee Schedule; and Adoption of a Revised Compensation Plan for Management and Professional Employees

  2. 7:15 - 7:45 p.m.
    Adoption of six Resolutions: 1) Approving the Fiscal Year (FY) 2022 Electric Utility Financial Plan, Including Proposed Reserve Transfers, and Amending Utility  Rate Schedules E-EEC-1, E-NSE-1, E-2-G, E-4-G and E-7-G; 2) Amending Utility  Rate Schedule E-HRA; 3) Approving the FY 2022 Gas Utility Financial Plan, Including Proposed Transfers, Amending the Gas Utility Reserve Management Practices, and Adopting a Gas Rate Increase by Amending Utility Rate Schedules G-1, G-2, G-3 and G-10; 4) Approving the FY 2022 Water Utility Financial Plan and Reserve Transfer; 5) Amending Utility Rate Schedule D-1 Increasing the Storm Water Management Fee by 2.0 Percent per Month per Equivalent Residential Unit for FY 2022; and 6) Amending Utility Rate Schedules EDF-1 and EDF-2 to Increase Dark Fiber Rates 2.0 Percent

  3. 7:45 - 8:30 p.m.
    Approve and Authorize the City Manager or Their Designee to Execute a Seven-year License Agreement With two Five-year Renewal Options and Monthly Rent Payments of $2,100 Between the City and Tesla, Inc. for a 19-stall Tesla Supercharging Station in the Bryant/Lytton Garage at 445 Bryant Street; Review and Provide Direction on a Draft Administrative Policy on Unsolicited Proposals

  4. 8:30 - 9:15 p.m.
    Colleagues Memo Regarding the Palo Alto Museum (Roth Building) From Council Members Kou and Stone, and Vice Mayor Burt

  5. 9:15 - 10:15 p.m.
    Colleagues Memo on Affordable Housing Commercial Impact Fees From Council Members Filseth and Kou 

  6. Approval of an Employment Agreement and Appointment of Lesley Milton to the Position of City Clerk at an Annual Salary of $175,000

Council Member Questions, Comments and Announcements

Members of the public may not speak to the item(s).

Adjournment

When

  • Monday, June 21, 2021 | 05:00 PM

Location

Virtual meeting held on Zoom