The City of Palo Alto, Office of Human Services, Community Services Department is seeking proposals from organizations to provide professional services to meet human service needs in the community which meet the Fiscal Year (FY) 2024-2025 Priority of Needs(PDF, 98KB).
This funding opportunity is provided through the Human Services Resource Allocation Process (HSRAP). The City provides many services directly to the community. Those services the City may not be able to provide due to expertise or economies of scale are contracted to local agencies through a competitive grant process called HSRAP. The selection of awardees and allocation of funding is a collaborative process with support of City staff and the Palo Alto Human Relations Commission (HRC) who review applications that provide support for identified needs in the community.
This is a competitive funding process. There is no guarantee that every applicant will receive funding. There is also no guarantee that the amount an organization has requested will be the amount granted. No proposals under $5,000 will be considered. Organizations applying for funding may propose either a new or existing program. Organizations submitting a joint proposal must select a lead organization that will act as the legal contractor with the City of Palo Alto.
Proposals are being accepted for the funding term of July 1, 2023 – June 30, 2025. Provided all terms and conditions are met through service agreements that are awarded for FY24, contracts may be renewable for an additional 12-month term, unless otherwise determined by the City of Palo Alto.
All prospective proposers are highly recommended to attend the pre-proposal meeting held on Tuesday, December 13, 2022, 10 a.m. (PST). The pre-proposal meeting was held virtually via Zoom.
An organization’s representative(s) may include staff, board members and/or volunteers. However, the attending representative(s) takes full responsibility to bring all RFP information back to the organization.
You may view the pre-proposal meeting slides as a PDF or watch a recording of the meeting.
All information requested to submit a complete proposal is included in the body of the proposal, no attachments with additional information are being requested or will be accepted.
Completed proposals are to be submitted as an attachment to an email and sent to HSRAP@cityofpaloalto.org. Converting the document to PDF is preferred. You will receive confirmation of receipt.
Deadline to submit a completed proposal is January 26, 2023, 3 p.m.
NO LATE applications will be accepted and those submitted after the deadline will be disqualified. Failure to submit a complete application, or not complying with any of these procedures and requirements, will also disqualify the application for funding consideration.
All comments and questions from applicants about the Human Services Resource Allocation Process (HSRAP) Request for Proposal (RFP) and the responses from the Office of Human Services, will be posted on this page. It is the responsibility of the applicant to check the HSRAP webpage for replies to applicant questions.
In order to be received and posted, comments and questions must be emailed to HSRAP@cityofpaloalto.org no later than January 5, 2023, 3 p.m.
On question number four, you are seeking information on the population served. Is there a problem if the number of Palo Alto residents served is the same as the number of unduplicated Palo Alto residents served by the Requested Funding Amount?
That is correct, please submit Sections 2 through 7. It is okay if an application contains Section 1, but we prefer that it is not included. No attachments are requested or will be accepted.
At the Pre-Proposal meeting on December 13 you indicated we could scan and submit the application forms as a single PDF. Please confirm that this is correct.
That is correct, please complete Question #20 only if there is more than a 10% increase between the FY2023 (awarded) and FY2024 proposed budget. Leave blank if not applicable to your organization.
That is correct, you may print the application and handwrite the signature. Submitters are also allowed to type in their full name or supply an electronic signature directly into the Word document.
Office of Human Services
Cubberley Community Center
4000 Middlefield Road, T2
Palo Alto, CA 94303
Last updated on January 11, 2023