Hybrid City Council Meeting COVID-19 Safety Requirements

The City of Palo Alto began hybrid in-person and virtual City Council meetings on Monday, November 1, 2021.

To participate in person, you must:

  • Provide proof of vaccination or negative COVID-19 test (within 48 hours)
  • Wear a mask at all times
  • Maintain social distancing
  • If you cannot or do not wish to comply, you may participate virtually


The City of Palo Alto will begin hybrid virtual and in-person City Council meetings on Monday, November 1, 2021. Hybrid meetings offer the public the flexibility of attending either virtually/remotely by using Zoom or in-person at City Hall. The new hybrid-style meetings will take place in the City Council Chambers at City Hall, and proof of COVID-19 vaccination will be required. Proof of a recent negative COVID-19 test result within 48 hours will be accepted as an alternative to COVID-19 vaccination for admission to the Council meeting.

Additionally, everyone will be required to follow Santa Clara County Public Health mask requirements by wearing a mask or face covering while indoors, including in the Chambers or anywhere in City Hall. Room occupancy in the Chambers will be limited to allow for adequate physical distancing as an enhanced precaution against COVID-19. City Hall HVAC system operations have been enhanced in alignment with CDC recommendations, and supplemental HEPA filtration will be provided in the Chambers to further improve indoor air quality.

All members of the public who wish to speak during the Council meeting will be able to do so, regardless of whether they are present in chambers or participating by Zoom. If present in Chambers, attendees must continue to wear a mask when speaking. 

Council meetings will continue to be broadcast and streamed live on the City’s YouTube channel, Channel 26 or 29 on cable TV, on the Midpen Media Center's website, and via Zoom as listed on the agenda.

Hybrid/In-person meetings of all Council Standing Committees, Boards and Commissions—with the virtual attendance and participation option—are expected to begin in January 2022. 

To access City Council meeting agendas with information on how to participate in person or remotely, please visit Council Meeting Agendas and Minutes or contact the Office of the City Clerk at (650) 329-2379.

Online Verification for COVID-19 Clearance


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Attendees can now upload proof of vaccination or a negative COVID-19 test (within 48 hours of the event) before attending a City Council meeting. To verify your clearance in advance, please text "Hi" to 844.486.0959 (or use the QR code above) and follow the steps to upload your vaccination/negative test. Each participant must upload their own document through their own mobile device. Once you have uploaded your document, it will be reviewed and validated. Text "Status" to check if your document has been validated. At the time of the meeting, text "Status" to show staff your validation. For more information, please visit 42Chat's Uploading Vaccination page or view the video tutorial below.


Acceptable Proofs of COVID-19 Vaccination or Test

Acceptable proof of COVID-19 vaccination includes:

  • Original, copy, or electronic photo of the CDC vaccination card (or similar documentation issued by another foreign governmental jurisdiction)
  • Documentation from a healthcare provider
  • Personal digital COVID-19 vaccine record issued by the State of California available at myvaccinerecord.cdph.ca.gov
  • Personal digital COVID-19 vaccine record issued by another State, local, or foreign governmental jurisdictions

Staff will cross-check proof of vaccination against photo identification as part of the Chambers entrance procedures.

*A written self-attestation or declaration of vaccination status is not acceptable as a form of proof.

Acceptable proof of COVID-19 test includes:

A negative COVID-19 test result must be in the form of written documentation (paper or digital copy). The documentation must include:

  1. Type of COVID-19 test (indicating it is a NAAT or antigen test)
  2. Entity issuing the result (e.g., laboratory, healthcare entity, or telehealth service)
  3. Sample collection date (within 48 hours of the Council meeting)
  4. Information that identifies the person (full name plus at least one other identifier such as date of birth)
  5. Negative test result