Office of the City Clerk

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The City Clerk, Donna Grider, reports directly to the City Council as a Council Appointed Officer and serves as the liaison between the public and City Council. The specific duties of the City Clerk are outlined in the City Charter. The City Clerk provides information and services to help the community fully participate in its government and make informed decisions. The City Clerk ensures, before and after the City Council takes action, that those actions are in compliance with all Federal, State and Local statutes and regulations and that all actions are properly executed, recorded and archived such as adopted Resolutions and Ordinances.

The City Clerk is responsible for the City Council Agenda; including the posting or publishing of legal notices and scheduling public hearings, the ePacket, and Video Streaming of the meetings, maintains and updates the City Council Procedures and Protocols Handbook, the City Roster, are available to the public.

The City Clerk's Department is located on the 7th Floor of the Palo Alto City Hall, 250 Hamilton Avenue, Palo Alto, CA, 94301.  The phone number is (650) 329-2571, email us at city.clerk@cityofpaloalto.org. Our office hours are Monday - Thursday, 7:30 AM - 5:30 pm, and 8 am - 5 pm alternating Fridays.


ANNUAL STATEMENT OF ECONOMIC INTEREST- FPPC FORM 700 FILERS

If you are an employee who is required to file an annual Economic Interest Form, here is the link that points you to the NetFile System, so you can electroncially file your form. The public portal to see all employees who have filed their statements is located at the NetFile System Public Portal link.

Boards & Commissions

FALL 2014 RECRUITMENT
We are currently recruiting for 3-year term positions on the Architectural Review Board (two positions) and the Historic Resources Board (four positions), and 4-year term positions on the Planning and Transportation Commission (two positions).

Architectural Review Board Apply Here Recruiting - Applications Due Sept. 22
Historic Resources Board Apply Here Recruiting - Applications Due Sept. 22
Planning & Transportation Commission Apply Here Recruiting - Applications Due Sept. 22

Elections

Visit the Dedicated Election Page - ELECTIONS PAGE

The City Clerk is the Elections Official for the City. The role of the City Clerk in legislative and elective processes requires neutrality and independence as key qualities in conducting the business of the Office. Elections include General Municipal Elections, Various Ballot Measures, the nomination process for Council Candidates, the Processing of Initiatives and Petitions, Referendums, Recalls, Charter Amendments, and Special Elections.

All elections are conducted in accordance with the City Charter and State Law for Mayor, Council Members and Ballot Measures.

Campaign & Conflict Laws

The City Clerk is the local Filing Officer for the State of California. All local campaign Committees are required to to file Campaign Statements with the City Clerk. The City Clerk maintains regulations and forms under the State's Political Reform Act

FAIR POLITICAL PRACTICES COMMISSION ELECTRONIC FILING

If you are required to file a Form 410, 460, 461, 465, 470, 497, or 501 the City Clerk has provided the following link for ease of electronic filing. If you need assistance with the process, please contact the Deputy City Clerk, David Carnahan at 650-329-2267 or David.Carnahan@cityofpaloalto.org. Here is the link for the Filer NetFile System.  The public portal to see all Campaign Filings is located at the NetFile System Public Portal link.

Election Information

2014 Council Candidates


2014 Election Notice

FPPC Forms

Press Releases

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FAQs

  1. Voting (Voter registration and voting is coordinated with Santa Clara County)
  2. Vital Records

The City Clerk Department is the office within the City of Palo Alto upon which the City Council, all City departments, and the general public rely on for information regarding the legislative operations; such as Public Records Requests, the Municipal Code, Campaign Disclosures, Domestic Partnerships, and the filing of Claim Forms.

Legislative Administration

The City Clerk facilitates the execution of official and legislative processes. This includes administering provisions of the Political Reform Act of 2014, attesting to the passing of Resolutions and Ordinances, managing the Recruitment process for positions on Boards and Commissions, participating in all City Council and Committee meetings, and ensuring the completion and availability of the meeting Minutes for the City Council, Policy & Services, Finance, Regional Housing Mandate Committee.

Records Management

The City Clerk is the Records Manager for the City and is responsible for maintaining the City's Records Retention Schedule and for providing departments with guidance on policies and best practices of records management. The City Clerk's Office records official actions and legislation of the municipal government and retains other legal and historical records. The City Clerk manages the proper maintenance and disposition of City records and information according to statute, and helps to preserve City history. Citizens are welcome to come to the City Clerk Department to research and review legislative, Candidate and various Ballot Measure information, Campaign Statements, Conflict of Interest filings, Claims Against the City filings and other public information.

If you require any further assistance we are happy to assist you. Please contact us via e-mail at city.clerk@cityofpaloalto.org or by phone at (650) 329-2571.

City Council

CITY COUNCIL Agenda Mailing List - Receive announcements automatically via email CLICK HERE to subscribe to the e-mail list.

MAYOR's Office Hours: Occur from 2 to 4 pm on alternating Fridays. Please check the calendar on the City's front page for specific dates.

Last Updated: Sep 18, 2014
2014 - General Municipal Election
General Municipal Elections are held in November of even numbered years. The elected officers of the City of Palo Alto consist of nine Council Members who are elected "at large" to overlapping four-year terms. The offices of Mayor and Vice Mayor are filled annually by election of the Council Members.


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2014 - Transient Occupancy Tax
Calling a Special Election on November 4th for an Increase to the Transient Occupancy Tax (Hotel Tax)
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2014 - Utilities Users Tax
A Special Election for a Utility Users Tax
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2014 - Reduction in Council Seats
Calling a Special Election on November 4th to Amend Article III, Section 2, of the Charter of the City of Palo Alto to Change the Number of Council Member Seats from Nine to Seven
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