Risk Assessment and Workplan

Selection of audit projects is one of the most important responsibilities of the City Auditor. Careful consideration is given to prioritizing audit subjects so that audit resources allocated efficiently and effectively. The Palo Alto Municipal Code (section 2.08.130) requires the City Auditor prepare and submit an annual audit plan to the City Council for review and approval. The audit plan is normally submitted to the City Council at the beginning of the fiscal year.

We solicit suggestions for audit topics from the City Council, the City Manager, City Attorney, residents, and staff. We welcome your suggestions for audits. Please contact us at city.auditor@cityofpaloalto.org or call us at (650) 329-2667.

The Office also uses a risk assessment model to target additional priority audit areas. The model compares eleven factors for each budgeted City program or revenue source including proposed expenditures, estimated revenues, number of staff, audit requests, and date of last audit. The model scores each factor, weights the factors for relative importance, and calculates a weighted score for each item. The items with the highest weighted scores are considered for inclusion in the City Auditor’s Annual Audit Workplan.

The Annual Audit Plan may be amended during the year with City Council approval.

Quarterly Status Reports: During the year, the City Auditor meets periodically with the ad hoc Audit Committee to ensure that audit progress is communicated to the Council. The Municipal Code requires that the City Auditor issue quarterly reports to the City Council describing the status and progress towards completing the audits on the annual audit plan. For more information see Audit Reports.

Last Updated: Mar 18, 2015
Risk Assessment and Workplan
At its meeting on August 16, 2016, the Policy and Services Committee unanimously recommended the City Council accept the City Auditor’s Office Fiscal Year 2017 Proposed Work Plan. On page 6 of Attachment A, the Analysis of Agreements with PAUSD was revised based on Policy and Services Committee direction. The Auditor’s Office will be issuing quarterly reports describing the status and progress of the work plan. The Policy and Services Committee minutes are included in this packet.
Revision Date: 10/17/2016
The Palo Alto Municipal Code requires the City Auditor to submit an annual work plan to the City Council for review and approval. This report presents the City Auditor's Work Plan for FY 2016.
Revision Date: 8/17/2015
The Palo Alto Municipal Code requires the City Auditor to submit an annual work plan to the City Council for review and approval. This report presents the City Auditor's Work Plan for FY 2015.
Revision Date: 10/20/2014
The Palo Alto Municipal Code requires the City Auditor to submit an annual work plan to the City Council for review and approval. This report presents the City Auditor's Work Plan for FY 2014.
Revision Date: 10/21/2013
The Palo Alto Municipal Code requires the City Auditor to submit an annual work plan to the City Council for review and approval. This report presents the City Auditor's Work Plan for FY 2013.
Revision Date: 9/18/2012
The Palo Alto Municipal Code requires the City Auditor to submit an annual work plan to the City Council for review and approval. This report presents the Auditor's Office proposed work plan for FY 2012. The proposed work plan is ambitious and the Auditor's Office does not expect to complete all work plan items during FY 2012. Our goal is to complete the majority of the work plan items and initiate work on any remaining items.
Revision Date: 11/14/2011
The Palo Alto Municipal Code requires the City Auditor to submit an annual plan to the City Council for review and approval. This report presents the City Auditor's Work Plan for FY 2011 and was issued to the Finance Committee on July 20, 2010
Revision Date: 9/13/2010
The Palo Alto Municipal Code requires the City Auditor to submit an annual plan to the City Council for review and approval. This report presents the City Auditor's Work Plan for FY 2010.
Revision Date: 10/20/2009
City Auditor’s Fiscal Year 2008-09 Work Plan with Risk Assessment - As part of our annual review of potential audit subjects, we solicit audit suggestions from City Council members, members of the public, and staff. The purpose of the citywide risk assessment model is to help prioritize audit work.
Revision Date: 12/16/2008
City Auditor’s Fiscal Year 2007-08 Work Plan with Risk Assessment - As part of our annual review of potential audit subjects, we solicit audit suggestions from City Council members, members of the public, and staff. The purpose of the citywide risk assessment model is to help prioritize audit work
Revision Date: 10/25/2007
As part of our annual review of potential audit subjects, we solicit audit suggestions from City Council members, members of the public, and staff. The purpose of the citywide risk assessment model is to help prioritize audit work.
Revision Date: 9/19/2006
As part of our annual review of potential audit subjects, we solicit audit suggestions from City Council members, members of the public, and staff. The purpose of the citywide risk assessment model is to help prioritize audit work.
Revision Date: 9/20/2005
As part of our annual review of potential audit subjects, we solicit audit suggestions from City Council members, members of the public, and staff. We use the City’s proposed operating and capital budgets to prepare a spreadsheet model of potential audit subjects. The purpose of the model is to help us prioritize audit work.
Revision Date: 7/20/2004
As part of our annual review of potential audit subjects, we solicit audit suggestions from City Council members, members of the public, and staff. We use the City’s proposed operating and capital budgets to prepare a spreadsheet model of potential audit subjects. The purpose of the model is to help us prioritize audit work.
Revision Date: 7/15/2003
As part of our annual review of potential audit subjects, we solicit audit suggestions from City Council members, members of the public, and staff. The purpose of the citywide risk assessment model is to help prioritize audit work.
Revision Date: 8/5/2002
On August 6th, 2001, Mayor Eakins appointed an ad hoc committee of Vice Mayor Ojakian and Council Members Beecham and Wheeler to work with the new City Auditor to prepare an audit plan for the remainder of the fiscal year.
Revision Date: 9/19/2001