Current Solicitations

Below is a list of current solicitations that are available. To receive a copy of any of the solicitations below, contact the City's Purchasing & Contract Administration Division by calling (650) 329-2271 or fax your request on company letterhead to (650) 329-2468.

If you download a solicitation, please contact the Purchasing & Contract Administration Division as described above. You want to make sure that the City has your company's information in the event that addenda is issued on a solicitation.
    
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Last Updated: Nov 6, 2013
IFB155343
IFB155343 - Palo Alto Airport - Pavement Rehabilitation of Runway 13-31 and Taxiways
Issued: July 17, 2014
Due date: August 5, 2014
Classification: Construction,
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
General Description of Work: Improvements to Runway 13-31, Taxiways A,B,C,E,and Z at the Palo Alto Airport. Specifically, the improvements included in this Project are:
• Cleaning the existing asphalt surface in preparation for microsurfacing. • Removal of paint markings and rubber build-up on the pavement. • Cleaning pavement cracks and treating with herbicide. • Removal of existing tie-down anchors. • Isolated asphalt pavement removal and replacement with new asphalt pavement section. Application of an asphalt microsurfacing treatment, and applying new pavement marking.

The estimated cost of construction is $481,000.

Note: a non-mandatory pre-bid meeting is scheduled for Thursday, July 24, 2014 at 11:00 a.m. at the Palo Alto Airport trailer, 1925 Embarcadero Road, Palo Alto.

The Bidder to whom the Contract will be awarded must, at the time of bid submittal, possess current licenses in the following classification issued by the California State Contractors License Board: Class A (General Engineering). Bidder’s subcontractors must also be properly licensed
Revision Date: 7/17/2014
RFP152568
RFP 152568 - Wireless Network Plan
Issued: July 3, 2014
Respond By: July 29, 2014
Classification: Professional Services
carolynn.bissett@cityofpaloalto.org
(650) 329-2460
The City of Palo Alto (City) is soliciting proposals from qualified consulting firms to develop a Wireless Network Plan (Plan) with a near-term focus on Wi-Fi deployment and a long-term consideration of other wireless technologies. The preferred consultant must demonstrate prior experience working with government agencies developing plans to build broadband networks. The required services are described in the Scope of Services.

NOTE: Pre-proposal Teleconference
A pre-proposal teleconference will be held Thursday, July 10 2014 at 11:00 a.m. PDT. In order to participate, please call 1-877-336-1831 using Access Code: 5301570. All prospective Proposers are strongly encouraged to attend.
Revision Date: 7/3/2014
RFP152569
RFP 152569 - Fiber-to-the-Premise Master Plan
Issued: July 3, 2014
Respond By: July 29, 2014
Classification: Professional Services
carolynn.bissett@cityofpaloalto.org
(650) 329-2460
The City of Palo Alto (City) is requesting proposals from qualified and experienced telecommunication consulting firms to develop a Fiber-to-the-Premise Master Plan (Master Plan) and assist the City in writing a Request for Proposal (RFP) to build a citywide network. Development of this plan is a key part of the City’s “Technology and the Connected City” initiative started by the Mayor and the City Council in March of 2013. The principal objective of the Master Plan is for the City to collect information and data that will guide the evaluation of the best approach for Palo Alto becoming a “Gigabit Community.” The required services are described in the Scope of Services.

NOTE: Pre-proposal Teleconference
A pre-proposal teleconference will be held Thursday, July 10 2014 at 9:30 a.m. PDT. In order to participate, please call 1-877-336-1831 using Access Code: 5301570. All prospective Proposers are strongly encouraged to attend.
Revision Date: 7/3/2014
RFP154167
RFP154167 -Development of Overhead and Underground Electric and Fiber Optic Construction Standards
Issued: July 14, 2014
Due date: August 5, 2014
Classification: Professional Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
The City of Palo Alto Utilities (CPAU) is seeking proposals from qualified consultants for the development of overhead and underground electric and fiber optic utility construction standards. The required services and performance conditions are described in the Scope of Work (or Services).
Note:

A pre-proposal teleconference will be held Thursday, July 24, 2014 at 10:00 a.m. In order to participate in the teleconference, please call 1-877-336-1831 using Access Code: 5301570. All prospective Proposers are strongly encouraged to attend.
Revision Date: 7/14/2014
RFP154377
RFP154377 - Design, Construction, Operation, and Maintenance of a Compost Facility for Yard Trimmings and Residential Food Scraps
Issued: July 01, 2014
Respond by: September 02, 2014
Classification: Professional Services
michelle.nolen@cityofpaloalto.org
(650) 329-2319
The City is seeking Proposals from interested companies to permit, design, build, operate and maintain (DBOM) a Compost Facility to be located on the relatively flat 3.8-acre portion of the Measure E site in accordance with the requirements in the Scope of Services. The City will act as owner and financier. The Compost Facility will utilize Aerobic Composting. Services are to be provided for a 20-year period following the commencement of full-scale operations. This RFP covers the aerobic composting of residential Yard Trimmings and Residential Food Scraps. Proposers must submit a price for Yard Trimmings mixed with Residential Food Scraps (Base Case) and for Yard Trimmings only (Required Alternative Proposal), subject to the required services described in the Scope of Services.

A non-mandatory pre-proposal Webinar is scheduled for 9:00 a.m., Pacific Daylight Time (PDT) on July 16, 2014 at:

https://attendee.gotowebinar.com/register/4644492506195017986

The Pre-Proposal Webinar will be followed by an optional tour of the Site. Proposers who are interested in participating in the optional tour should meet at the Administrative Building of the Regional Water Quality Control Plant (RWQCP) promptly at 1:00 PM PDT on July 16, 2016. The RWQCP is located at 2501 Embarcadero Way in the City of Palo Alto. The tour will include a survey of the area within the Landfill property designated for potential development of a Compost Facility.
Revision Date: 7/1/2014
RFP154855
RFP154855 - A Local Community Solar Program for the City of Palo Alto
Issued: July 1, 2014
Due date: August 12, 2014
Classification: Professional Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
The City of Palo Alto Utilities (CPAU) is issuing this Request for Proposal (RFP) to create a CPAU-branded Community Solar Program. The primary objectives for the program are 1) to help facilitate reaching our City’s target of meeting 4% of our energy needs from local solar energy by 2023 (from 0.7% in 2013), and 2) to give all of our customers – including those who rent and those without sufficient solar access – the opportunity to experience and derive benefit from cost-effective local solar development. CPAU expects to purchase the full output of electricity produced by a 3rd-party owned, operated, and maintained solar facility resulting from the program and all associated attributes, including renewable energy credits (RECs) and environmental benefits. The desired capacity of a community solar facility is 1 to 3 MW (CEC-AC), to be interconnected to CPAU’s distribution grid.

NOTE: A pre-proposal webinar will be held Wednesday, July 9, 2014 at 2:00 p.m. PST. All prospective Proposers are strongly encouraged to participate.

Community Solar Program Pre-Proposal Webinar (GoToMeeting ID: 891-095-109)

1.To join the meeting: https://global.gotomeeting.com/meeting/join/891095109e

2. Join the conference call: Dial-in Number: (712) 432-1212; Meeting ID: 430-877-385
Revision Date: 7/1/2014
RFP155144
RFP155144 - Implementation of 3rd Party Energy Efficiency Programs
Issued: June 18, 2014
Due date: July 29, 2014
Classification: Professional Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
The City of Palo Alto is requesting third party energy efficiency consultants to provide proposals, each of which will include program descriptions, savings, and comprehensive marketing as defined in the Scope of Services. The term of these programs is for a potential forty (40) months, but the City reserves the right, in its sole discretion, to consider proposals or execute contracts with successful Proposers for terms greater than or less than that potential forty (40) months. The required services are described in the Scope of Services.

Note: Pre-proposal Teleconference

A non-mandatory, pre-proposal teleconference will be held Tuesday, July 1, 2014 at 11:00 a.m. In order to participate, please call (712) 432-0926 using participant code: 198205#. All prospective Proposers are strongly encouraged to attend the teleconference.
Revision Date: 6/18/2014
RFP155308
RFP155308 - Council Chambers Voting System Replacement
Issued: July 22, 2014
Due Date: August 26, 2014
Classification: Professional Services
christine.kleaver@cityofpaloalto.org
(650) 329-2500
The City of Palo Alto is seeking proposals from qualified firms to provide professional services for council chambers voting system replacement. The required services and performance conditions are described in the Scope of Work (or Services).
Revision Date: 7/22/2014
RFP155336
RFP 155336 - Palo Alto Use Study
Issued: July 3, 2014
Respond By: August 5, 2014
Classification: Professional Services
chris.anastole@cityofpaloalto.org
(650) 617-3167
The City of Palo Alto is seeking proposals from qualified firms to provide services for a study of an update of User Fees charged by the Planning and Community Environment Department (PCE) and a review of user fees charged by the Development Services Department. The study will focus on entitlement and development related user fees and will require coordination with the two departments, and with the City’s budget office. The required services are described in the Scope of Services.

Note: Pre-Proposal Teleconference A pre-propsal teleconference will be held Thursday, July 10, 2014 at 9:00 a.m. The call in number is (605) 475-4800, Access code: 707751. All prospective proposers are strongly encouraged to participate.
Revision Date: 7/3/2014
RFP155378
RFP155378 - Design of the Old Pumping Plant Rehabilitation
Issued: July 22, 2014
Respond by: August 19, 2014
Classification: Professional Services
michelle.nolen@cityofpaloalto.org
(650) 329-2319
The City of Palo Alto is seeking proposals for professional services for the rehabilitation of the Old Pumping Plant. The engineering consulting services will include evaluation, design of the pumping system, associated electrical systems and repair of the concrete structure for the pumping station at the Regional Water Quality Control Plant. The Consultant (Engineer) shall provide engineering services during all phases of the project from preliminary options assessments, design and permitting through support in commissioning and start up. The required services and performance conditions are described in the Scope of Services.

A mandatory pre-proposal conference will be held Tuesday, July 29, 2014 at 10:00 a.m. in the RWQCP Conference Room, 2501 Embarcadero Way, Palo Alto, CA. All prospective Proposers are required to attend.
Revision Date: 7/22/2014
RFP155399
RFP155399 - E-PROCUREMENT SOLUTION SOFTWARE SYSTEM
Issued: July 9, 2014
Due date: August 26, 2014
Classification: Professional Services
john.montenero@cityofpaloalto.org
650-329-2300
The City of Palo Alto is seeking bids to provide SaaS suite of e-procurement modules to either augment or replace City of Palo Alto SAP system, subject to the qualification and evaluation provisions, and terms and conditions, including all incidental and related work as required by PART III, Technical Specifications, herein
Revision Date: 7/9/2014
RFQ154226
RFQ154226 - Sweeping Services for the City Garages and Parking Lots
Issue date: July 15, 2014
Due date: July 29, 2014
Classification: General Services
michelle.nolen@cityofpaloalto.org
(650) 329-2319
The City of Palo Alto is seeking quotations from qualified firms to provide sweeping services of parking garages and parking lots as required by the Public Services Division. The required services are described in the Scope of Services.
Revision Date: 7/15/2014
RFQ155208
RFQ155208 - On-call” Design, Engineering, Planning, Environmental, Construction Management and other Airport Consulting Services at the Palo Alto Airport
Issued: July 17, 2014
Due date: August 14, 2014
Classification: Professional Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
The City of Palo Alto, Public Works Department, Airport Division (the “City”) is soliciting statements of qualifications (“SOQs”) from qualified firms (the “Bidders”) to provide “on-call” Design, Engineering, Planning, Environmental, Construction Management and other Airport Consulting Services at the Palo Alto Airport (the “Airport”). The potential projects are likely to be subject to federal, state and local funding processes, and may involve local approval prior to commencement. The scope of services is described in the Request for Qualifications RFQ 155208.

As a result of this competitive selection process, the City may award one or more contracts for on-call services. Each such contract for these services will have a term of five (5) years from the date of execution of the Professional Services Agreement (the “Agreement”), and selection will be conducted in accordance with Federal Aviation Administration (“FAA”) Advisory Circular 150/5100-14D and the City’s contracting and purchasing ordinances and procedures.
Revision Date: 7/17/2014
RFQ155217
RFQ155217 - USA Locating Contractor Services
Issued: July 22, 2014
Due date: August 5, 2014
Classification: General Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
The City of Palo Alto, Utilities Department, Operations Division, is seeking hourly quotes for labor, equipment, and material for the basic work to perform utility locating services for Electric, Fiber, Water, Wastewater, Gas, and Storm Drain facilities in Palo Alto. This is a potential three-year contract at a not-to-exceed amount of $85,000 per year. The scope of services is described within.
Revision Date: 7/22/2014
RFQ155219
RFQ155219 -Asphalt Concrete Products
Issue date: July 22, 2014
Due date: August 5, 2014
Classification: Goods/Supplies
michelle.nolen@cityofpaloalto.org
(650) 329-2319
The City of Palo Alto is seeking quotations from qualified firms to provide asphalt concrete products in accordance with the City of Palo Alto’s specifications and requirements. The Hot Mix Asphalt shall conform to the current requirements of the Caltrans Standard Specifications.
Revision Date: 7/22/2014