Current Solicitations

Below is a list of current solicitations that are available to be downloaded at no charge.  

If you download a solicitation, please contact the Purchasing and Contract Administration Division by calling (650)329-2271 and ask to be added to the plan holder's list.  You want to make sure that the City has your company’s information in the event any addenda are issued on a solicitation.  

Last Updated: Dec 31, 2014
IFB158115
IFB158115 - UCC Re-Roof Project
Issued: February 26, 2015
Due date: March 24, 2015
Classification: Construction
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
This project is to remove existing roof and install a new roof at the Utilities Control Center building, and it includes the following: 1) Demolish existing built-up tar & gravel roof and replace it with a new modified bituminous membrane roof. 2) Remove existing roof – mounted satellite and antennae equipment. 3) Remove and replaces existing roof drains with new cast iron roof drains. 4) Install a new permanently fixed metal bracket for extension ladder.

The estimated cost of construction is $150,000

Note: a mandatory pre-bid meeting is scheduled for Tuesday, March 10, 2015 at 10:00 a.m. The meeting will be held at MSC Building C, Public Operations lunch room located at 3201 E. Bayshore Road, Palo Alto, CA 94303.
Revision Date: 2/26/2015
RFP157588
RFP157588 - Fire Station No.1 Dormitory Reconfiguration
Issued: February 10, 2015
Due date: March 5, 2015***
Classification: Professional Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
The City of Palo Alto is seeking proposals from qualified engineering firms to provide for development and coordination of Fire Station #1 Dormitory Reconfiguration to include design of two dormitory rooms on the main floor and seven dormitory rooms on the second floor.

Consultant shall prepare design and provide construction documents (drawings and specifications), cost estimate, and preliminary construction schedule. The required services and performance conditions are described in the Scope of Services. The engineer’s estimate is in a range of $40,000 to $47,000.
Revision Date: 2/10/2015
RFP157649
RFP157649 -Bus Transportation Services
Issued: February 17, 2015
Respond By: March 17, 2015
Classification - Professional Services,
gloria.jimenez@cityofpaloalto.org
650-329-2178
The City of Palo Alto is seeking proposals from qualified firms to provide Bus Transportation Services for the Community Services Department for Summer Camp programs. The required services are described in the Scope of Services.
Revision Date: 2/17/2015
RFP157872
RFP157872 - Energy Efficiency Evaluation, Measurement and Verification (EM&V) and Technical Advisory Services
Issued: January 21, 2015
Due date: March 3, 2015
Classification: Professional Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
The City of Palo Alto (City) seeks proposals for services under two separate categories from energy efficiency (EE) consultants:
• Category 1: Provide evaluation, measurement and verification (EM&V) of the energy savings attributed to the City’s EE and Demand Response (DR) programs, Program for Emerging Technologies and Customer Connect Pilot program; and • Category 2: Provide technical advisory services on an as needed basis to perform engineering review and evaluation of energy savings estimates provided by contractors and customers in their EE projects and rebate applications.
The term of the 2 contracts one for each Category is for a potential thirty-six (36) months, but the City reserves the right, in its sole discretion, to consider proposals or execute contracts with successful Consultants for terms greater than or less than that potential thirty-six (36) months.
Note: Pre-proposal Teleconference -
A non-mandatory, pre-proposal teleconference will be held Tuesday, January 27, 2015 at 10:00 a.m. In order to participate, please call (712) 775-7031 using participant code: 748351976#. All prospective Consultants are strongly encouraged to attend the teleconference.
Revision Date: 1/21/2015
RFP157931
RFP157931 - Airport Operations Staffing Services
Issued: February 4, 2015
Due date: March 2, 2015.
Classification: Professional Services
Carolynn.bissett@cityofpaloalto.org
(650)329-2460
Description from the solicitation: The City of Palo Alto (City) seeks proposals for services for the Palo Alto Airport Operations Staffing Services. The work under this contract shall consist of the items described in the RFP, including all of the supervision, vehicles, fuel, labor, materials, supplies, tools, uniforms, equipment, daily/monthly reports and all other items necessary to satisfactorily perform said work in accordance with the RFP. The qualified firm will provide professional services for Airport Operations services and responsibilities. Provide day-to-day operations staff of the Airport. Coordinate Airport Operation staff and schedule all activities. Provide sufficient personnel for the performance of this contract. This is a potential five year contract.

Note: A mandatory, pre-proposal meeting will be held Thursday, February 12, 2015 at 10:00 a.m. Please meet at the City of Palo Alto Airport operations trailer, 1925 Embarcadero Road, Palo Alto.
Revision Date: 2/4/2015
RFP157949
RFP157949 -Outreach and Graphic Design for Zero Waste Palo Alto
Issued: February 24, 2015
Respond By: March 24, 2015
Classification - Professional Services,
cecilia.magana@cityofpaloalto.org
650-329-2391
The City of Palo Alto is seeking proposals from qualified firms to provide professional services for Outreach and Graphic Design for Zero Waste Palo Alto. The required services and performance conditions are described in the Scope of Services.
Revision Date: 2/24/2015
RFP158029
RFP158029 -Matadero Creek Storm Water Pump Station Improvement Project
Issued: February 10, 2015
Respond By: March 10, 2015
Classification - Professional Services,
Michelle.Nolen@cityofpaloalto.org
650-329-2319
The City of Palo Alto is seeking proposals from qualified consulting firms to provide engineering professional services to design the improvements to the Matadero Creek Storm Water Pump Station. The required services and performance conditions are described in the Scope of Services.

A pre-proposal conference will be held Tuesday, February 24, 2015 at 10:00 a.m. at the Matadero Storm Water Pump Station, 1080 Colorado Avenue, Palo Alto, 94303. All prospective Proposers are strongly encouraged to attend.
Revision Date: 2/10/2015
RFP158131
RFP158131 -Baylands Boardwalk Structural Feasibility Study Capital Improvements Project
Issued: February 12, 2015
Respond By: March 10, 2015
Classification - Professional Services,
cecilia.magana@cityofpaloalto.org
650-329-2391
The City of Palo Alto is seeking proposals from qualified firms to provide services for a feasibility study that shall determine how to repair and possibly replace the existing boardwalk. The required services are described in the Scope of Services.
Revision Date: 2/12/2015
RFQ155215
RFQ155215 -Substation Battery Replacement Project
Issued: February 20, 2015
Respond By: March 17, 2015
Classification - Goods/Supplies
Renee.howard@cityofpaloalto.org
650-496-5900
The City of Palo Alto is seeking requests for quote for the purchase of a Substation Batteries as required in the attached specifications.

There is a Non-Mandatory Pre Bid meeting on March 5, 2015 from 9:00am to 12:00pm at 1005 Elwell Court, Palo Alto, Ca, 94303 in Conference Rm #1.
Revision Date: 2/20/2015
RFQ156532
RFQ156532 -Relay Test Set
Issued: February 19, 2015
Respond By: March 3, 2015
Classification - Goods/Supplies
Renee.howard@cityofpaloalto.org
650-496-5900
The City of Palo Alto is seeking requests for quote for the purchase of a Relay Test Set. The required item is described in the attached specifications.
Revision Date: 2/19/2015